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News : Bahamas Information Services Updates Last Updated: May 11, 2021 - 4:09:00 PM


Launch of The Bahamas Electronic Cabinet Management Information System
May 11, 2021 - 3:41:52 PM

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BIS Photo/Ulric Woodside

Remarks
Senator The Hon. J. Kwasi Thompson
Minister of State for Finance and for Grand Bahama
May 11, 2021

GOB Launch
of
The Bahamas Electronic Cabinet Management Information System

Colleagues
Fellow Bahamians
Members of the Press

Good Morning:

As an integral part of the overall digital transformation strategy of The Government of The Bahamas, I am pleased to announce the launch of the Bahamas Electronic Cabinet Management Information System (BECMIS), or as I refer to E-Cabinet, designed and implemented to improve business processes and operating procedures in the Cabinet Office. Today’s meeting marks the first meeting fully on the digital platform. And I might add the first end-to-end E-Cabinet Solution in the Caribbean. Our Partners from PWC will elaborate on this point.

As a perfect example of the overall Digital Transformation Initiative, the Cabinet Meeting procedures were reviewed, analyzed and re-designed to reflect modern practices and standards for the benefit of all Government agencies and the country, in general.

BECMIS or E-Cabinet boasts a myriad of important features inclusive of the ability to:

  • Automate cabinet proceedings for The Bahamas. Cabinet Memoranda, Immigration Papers and papers from the National Economic Council, conclusions and extracts will now be automated.Save time, increasing efficiency with cabinet approval processes.  
  • Reduce our carbon footprint, eliminating the use of paper by allowing for online approvals and e-distribution of cabinet documents.
  • Enable tracking and increase transparency. The system tracks cabinet memoranda, and provides live updates about access to the system and who and when information was received and distributed.

BECMIS or E-Cabinet is an innovative system that streamlined the managerial operations of the Cabinet Office and simplified internal procedures required for approval decisions. This system was customized specifically for the specific needs of The Cabinet and the Cabinet Office. Permanent Secretaries will submit on-line, Ministers will sign on-line and Memoranda will be disseminated digitally making the delivery of bundles of paper unnecessary.

BECMIS is a collaborative tool for communication between key stakeholders and authorized users 24/7/ 365 days of the year.  Ministers will be able to comment on the Memoranda prior to the meetings advancing their queries, opinions or support whether or not they are in country, saving time during the actual meeting.  Issues may be addressed and Memoranda amended prior to the meeting and submission to the Prime Minister.

Protection of sensitive data remains a priority for the Government of The Bahamas.  To this end, you will appreciate that stringent security measures are in place and that the advanced security features are consistent with industry quality standards.

BECMIS also has the added convenience of providing mobile accessibility for The Prime Minister, Ministers, the Secretary to the Cabinet, Permanent Secretaries, and other authorized users to allow access and continuation of work regardless of location and time. This application is available on Android and Apple devices. I was able to review and approve a Cabinet paper using my phone.
 
At the conclusion of meetings, conclusions and extracts will be disseminated more quickly as there will be a component to assist the Note Takers. Ministers will only require I-Pads, cellular phones or laptops for their attendance and participation in Cabinet meetings. All users will be given priority levels for security reasons and all uses will be time-stamped. The Cabinet Office, therefore, will have more time to monitor the implementation of Cabinet decisions.

As I conclude, I must make mention of yesterday’s successful launch MyGateway; the centralized secure way to access online Government services. Over 5,000 citizens have registered on the portal, which is a clear indication that we are ready to embrace change and innovation.

Digital transformation to improve the ease of doing business for our citizens and now within our Cabinet is underway.

I wish to thank the developers of the program PWC, the Secretary to the Cabinet, Gaynell Moss and staff at the Cabinet Office and Permanent Secretary Elise Delancy and staff at DTAD in particular Tyrhonda Knowles.

I look forward to the continued collaboration of my colleagues, and our partners at PWC, who will ensure the seamless transition of the new Bahamas Electronic Cabinet Management Information.

Thank you. 


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